SharePoint is a tool that should help individuals and groups work more efficiently. Any new users should have some help, guidance and training to get them up to speed fast. One sure way to aid all your users is to include our ShowMeOffice365 embedded training and support solution, which will give them all a head start in whatever task they undertake. Remember from day one the organisational goal for your Office 365 and SharePoint deployment should be to show, excite, engage, support, educate your users – all of them, and start from the top!
Below are some activities that most clients have adopted easily and effectively.
When individuals see SharePoint's document management capabilities (and there are lots of them) there is usually a speedy transition. Compared to emailing back and forth, the value and the benefits of versioning, check in/out and alerts, etc. are clear; then with the tight integration with Office, and the fact that files can be opened directly from Office programs, sync’d across all your devices - well there’s just no comparison.
The next popular capability is the concept of a team site. From shared calendars and contact lists, to task management facilities; calendars connected to Outlook pop up everywhere, and SharePoint becomes even more imperative to a productive business day..
When teams become accustomed to SharePoint, ideas centred around the possibility of automating business processes start to come alive. Workflow comes into play, and with so many forms and processes in organisations, when it comes to using workflows the possibilities are countless! Business users start thinking about common scenarios like employee on-boarding, leave requests, travel requests, expenses, maintenance forms, etc. There are processes everywhere you look, and whether simple or complex, it is usually more efficient when it’s automated.
Reporting / Dashboards
With BI (Business Intelligence and dashboards) SharePoint has loads of features to provide end users with a rich reporting experience. When it comes to user adoption, reporting is often at the top of the list. If you develop and adopt robust, well-considered reporting and dashboards, strategy users adopt SharePoint because they use it every day for reporting, which naturally leads SharePoint to be the centre of their collaboration too.
Social media adoption is a tricky one; a lot of this has to do with company culture, including how much executives are “buying into the social craze.” Experience suggests that social networking operates most effectively when you truly buy into it, and make it a big part of the way people work. SharePoint 2013 and its integration with Yammer puts social features and functionality at the heart of doing business, and can be found wherever you go in SharePoint.
As long as you get good content into SharePoint users will follow via the simplest route – SEARCH. Search is everywhere – you can even create search based applications on SharePoint as well as provide normal query and click search. Search can now even be used in conjunction with BI to surface information you would not believe! Take a deeper look into Power BI.
Now take a look at some of the deeper dive demos of what you could be using within days of your Office 365 deployment.